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Visibility & access

Admins control who can see pages and content in GraFx Experience by combining visibility settings with group-based access rules. This determines what each user sees in navigation and what they can reach via links.

Access control

Each page can restrict access so only certain users see it.

  • By default, a page inherits permissions from its parent folder or space.
  • You can choose specific groups that are allowed to access the page.
  • Users only see pages they have permission to access.

Access control works at the group level. If a user is not in any of the selected groups, the page will be hidden from them.

Visibility settings

Enable page

  • When enabled, the page is active and accessible to users who have permission.
  • When disabled, the page is hidden in navigation and cannot be reached even via direct link.

Disabled pages do not show up anywhere for end users.

Hide from navigation

  • The page still exists and is accessible if a user has permission and the direct link.
  • The page is not shown in navigation menus.

Use this when you want a page reachable only from specific links or workflows but not listed in menus.

Navigation is automatically built from the enabled pages that a user can access:

  • Only pages that are both enabled and permitted for the user’s group(s) appear in menus.
  • A page can be available via direct link even if hidden from menus.

This lets admins create targeted entry points or landing pages without cluttering the navigation.

Best practices for visibility

  • Use page visibility to simplify menus for different audiences.
  • Restrict access at the folder level when possible to reduce repeated settings.
  • For pages used in deep links or campaigns, use hidden visibility instead of disabling.
  • Test visibility by logging in as a user with different group combinations.

Summary

Visibility and access settings work together:

  • Access defines who can retrieve the page.
  • Enable/disable controls whether the page is live at all.
  • Hide from navigation controls whether it appears in menus.

Combined with group permissions, admins shape what each user experiences without changing the underlying content.